event planning budget template google sheets

#EVENT PLANNING BUDGET TEMPLATE GOOGLE SHEETS REGISTRATION#
#EVENT PLANNING BUDGET TEMPLATE GOOGLE SHEETS SOFTWARE#

Event Staff: Costs for temporary staff like security, coordinators, and technicians.Transportation and Accommodation: For guests, speakers, or performers, if applicable.Marketing and Advertising: Expenses for promotional materials, digital marketing, and advertising.Decorations: Costs for decor elements like flowers, banners, and thematic decorations.Entertainment: Fees for performers, speakers, or entertainers.Catering: Food and beverage costs, including service staff.Licenses and Permits: Any required permits or licenses fees.Insurance: Insurance costs to cover various liabilities.Equipment Rental: Expenses for audio-visual equipment, stages, lighting, etc.Venue Rental: Cost for renting the event location.Donations: Expected donations, if applicable.Merchandise Sales: Income from selling merchandise related to the event.Sponsorship: Revenue generated from event sponsors.Ticket Sales: Projected income from selling tickets, including VIP or special access tickets.Here’s a detailed example of what a comprehensive event budget might include: It serves as a financial blueprint, guiding event planners in managing costs effectively. The best example of an event budget is a detailed document that categorizes and lists all expected expenses and income sources for an event.Īn event budget is a detailed outline of all expected revenues and expenses associated with organizing an event. What is the Best Example of Event Budget?

Nothing happens with the event preparation unless the budget is established, discussed, and approved. It contains actual amounts, estimates, and the items or services that need to be availed. How much does an event planner get paid in the United States?Įvent budgets are the expenditure list of everything that concerns a specific event.21. Event Budget Approval Form Template.Student Birthday Party Event Budget Sample Corporate Conference Event Budget Example What is the Best Example of Event Budget?.It's better to over budget and be left with excess funds than to be stuck in the red before you've collected any revenue. In any budget, you want to create a buffer for incidentals encountered while planning your event.

#EVENT PLANNING BUDGET TEMPLATE GOOGLE SHEETS REGISTRATION#

Trends in attendee costs and cost per registration in relation to each other (have they gone up or down?)Įvent opportunities, including new technologies that create new costs while also bringing in new revenues (example: RFID technology)

If this isn't your first event of this kind, go back and reference previous revenue totals and spreadsheets to help build your estimate.Ĭost per attendee versus cost per registration dollars earned

#EVENT PLANNING BUDGET TEMPLATE GOOGLE SHEETS SOFTWARE#

Most event management software can track ticket sales, while others track additional sources of revenue, such as vendors, sponsors, and donation income. Once you've calculated your expenses, it's time to project your revenue. This will help you keep your finances organized and make finding what you need a breeze. The baseline consists of broad categories, each of which is fleshed out with individual costs.Īssociated housing and transportation costsĮventbrite recommends color coding your expenses, labeling venue expenses in red, marketing expenses in blue, travel costs in green, and so on. Your budget needs a baseline of necessary expenses, such as the venue, which come before adding any extra amenities. What expenses should you account for when building your event budget template? The benefit of building your own budget is the ability to organize your unique costs any way you please. While most events have similar expenses such as venue costs or guest registration systems, others-such as drone security and other trendy features-are unique to each event. Step 1: Determine what you are budgeting for I've summarized their steps below, and unpacked the process further by including additional pointers on what you should look for when creating your event budget. If these listed templates don't have everything you need, you can build your own event budget template from scratch in whichever format you prefer.Įventbrite has a thorough guide that walks you through each step of designing your own event budget. While these seven templates cover most of the basics, they don't cover every base. These are best for smaller events without too many moving parts, and cover basic expenses such as venue, decorations, and staff.

Smartsheet Event Budget Workbook and Conference Planning Worksheetįor planners who prefer to work on paper, these templates are just what you're looking for.

Excel templates grant users far more flexibility than printable budgets, making them ideal for complex events with multiple moving parts. These templates are best for event planners who not only want to plan out event expenses, but also want to visualize those expenses using Excel spreadsheet tools. Templates are listed in alphabetical order.

Event planning budget template google sheets